Tender FAQs
Find answers to frequently asked questions about submitting quotations and tenders with the Shire of Ashburton.
Tender and quotation opportunities
The Shire of Ashburton advertises Requests for Quotations and Requests for Tender through VendorPanel. Registration, accessing tender documentation and submitting a response is free of charge.
Register with VendorPanel
Supplier information
Before submitting a quotation or tender, suppliers should familiarise themselves with relevant Shire requirements and documents:
Need help?
Contact the Shire's Procurement team at [email protected] or call us on (08) 9188 4444.
Frequently Asked Questions
Will my quote or tender be accepted if it's received after the closing deadline?
No. To ensure a fair process for all respondents, submissions received after the closing deadline cannot be accepted.
Can I email my quote or tender or submit a hard copy?
The request document will specify how your submission must be lodged. Submissions received by a method other than that specified in the request document cannot be accepted.
The Shire of Ashburton does not accept hard copy tender submissions.
How do I register for VendorPanel?
Registration with VendorPanel is free, as is accessing quote or tender documentation and submitting a response.
Click here to register for VendorPanel
For a step-by-step guide, contact the Shire's Procurement team at [email protected].
I'm having trouble using VendorPanel. Who do I contact?
For technical assistance with VendorPanel, visit the Help Centre
Where can I find information about awarded tenders?
Details of awarded tenders, including the successful tenderer and contract information published by the Shire, are available through the Tender Register.
Will I be notified if my tender is unsuccessful?
Yes. The Procurement team will notify unsuccessful tenderers by email. The correspondence will also include details of the successful tenderer.
Can I receive feedback if my tender is unsuccessful?
Yes. Unsuccessful tenderers will be offered an opportunity to receive feedback on their submission. Contact details will be provided in the notification email.
How long does the tender evaluation and award process take?
The tender evaluation and award process can take between four (4) and twelve (12) weeks, and in some circumstances may take longer. Tenders are awarded following approval by Council unless the Chief Executive officer (CEO) has previously been provided delegated authority to award the tender prior to the next Council meeting.
How do I register my interest in work below the tender threshold?
The Shire advertises Request for Quotations and Requests for Tender through VendorPanel Go-to-market.
Register with VendorPanel here