Event Guides and Facility Hire
Facility Hire
Do I need to apply for an Event Permit?
When organising and planning an event, there are a number of factors that must be considered. To ensure all necessary elements of your event have been checked off, please read the below guide:
Public Events Guide
Before you start
When organising an event, there are a number of factors that must be considered. To ensure all necessary elements of your event have been checked off, please refer to the information below:
Applications -
Events Application
Temporary Events Permit Application
Application for Traders and or Temporary Food Premises Permit
Notification Form for an Exempt Food Business
Notification of Multiple Food Businesses at a Public Event Form
Application for Certificate of Electrical Compliance
Application for Approval as a Non-Complying Event
Guidelines -
Mobile Food Trader Guidelines
Food Premises Design, Construction and Fit Out Guide
Mobile Food Premises Fit-out guide for operators
Food Permit Conditions and Checklist
Event Insurance Advice Form to LGIS
Hall and Oval Hire - Applications & Permits
Below is a list of application forms and permits that may be required when hiring a hall, oval or recreational facility for an event.
Venue Hire Form
Swimming Pool Hire Application Form
Table and Chair Hire Application Form
Application to Consume Alcohol on Council Property
Halls and Courts
There are a variety of halls and courts available in each town and bookings can be made through your local Shire Administration office. Please commonly requested forms and applications here.
The Shire of Ashburton offers the hire of tables and chairs. Fees and charges apply.
Please click on the towns below to view particular halls and courts in the area.
Tom Price
Recreation Centre
The Tom Price Community Recreation Centre is a joint facility between the Education Department and the Shire of Ashburton. Featuring a performing arts theatre, green room, multipurpose sports hall and a crèche room. TPSHS is only available outside school hours.
Amenities:
- Mens Bathroom - 3x toilets and 1x urinal
- Ladies Bathroom - 3x toilets
- 1 x Accessible bathroom
- Showers - 3x mens and 4x ladies
Sports Hall Gym
Maximum Capacity - 600
Features:
- Multi-purpose indoor courts
- Air conditioning
- Scoreboard, must arrange to collect controller from Facilities Officer
- Kitchen available to hire
Sport options include (but are not limited to):
- Basketball
- Netball
- Soccer
- Badminton
- Volleyball
Performing Arts Centre
Maximum Capacity - 200
Features:
- Foyer
- Kitchen available to hire
- Tables & Chairs
Equipment:
- 13 x tables
- 247 x chairs
- 1 x projector
Council Chambers/Meeting Room
Maximum Capacity - 47
Features:
- Fridge in room
- Foyer
- Kitchen available to hire
- Tables & chairs
Equipment:
- 10 x tables
- 17 x chairs
- 1 x whiteboard
Kitchen
Features:
Equipment:
- 1 x fridge
- 1 x pie warmer
- 1 x microwave
Community Centre
The Community Centre can fit a capacity of 200 people into its hall. The hall is hired by sporting groups such as dancing (it has a stage area) and aerobics. It is also used for quiz nights, bands and youth cinemas. Maximum Capacity: 200.
Features:
- Foyer
- Stage
- Green rooms
- Kitchen
- Bar
- Heating and cooling
- Toilets
- Outdoor courtyard area
- BBQ in courtyard
- Tables & chairs
Equipment:
Amenities:
- Mens Bathroom - 2x toilets and 3x urinals
- Ladies Bathroom - 2x toilets
Civic Centre
The Civic Centre can hold 229 people. The hall itself is situated in Area W and is used for function hire, gymnastics and the Nameless Playgroup. The Art N Craft group hold their classes in a room adjacent to the Centre. Maximum Capacity: 229.
Features:
- Kitchen
- Change rooms
- Toilets
- Showers
- Evaporative Air Conditioning
- Tables & Chairs
- Defibrillator
Equipment:
- 20 x tables
- 120 x chairs
- 1 x fridge
- 1 x microwave
- 1x oven
- 1 x dishwasher
Amenities:
- Mens Bathroom - 1x toilet, 3x urinals and 2x showers
- Ladies Bathroom - 4x toilets and 2x showers
Clem Thompson Memorial Sports Pavilion - First Floor
The Clem Thompson Memorial Oval and Pavilion was redeveloped in a partnership between the Shire of Ashburton, Royalties for Regions, Rio Tinto and the Department of Sport and Recreation. The first floor of the Sports Pavilion is ideal for meetings or events. There are 12 bar tables with 45 stools and 12 square/ rectangle tables with 123 chairs. There is a bar with 2 large bar fridges and an automatic ice machine that can be utilised by hirers. The commercial kitchen has a cool room, double door freezer, dishwasher, oven, stove top and deep fryer. All of these appliances must be cleaned after use. The projector and screen is operated via a tablet permanently mounted on the wall. Via this tablet you can stream live TV, watch DVDs and connect to your laptop using an HDMI cable.
Entry to this building is via swipe card which will be issued by Shire reception staff. This card will only be activated for the duration of your venue hire. To enter the building and turn off the alarm swipe one time, to lock swipe three times and wait for the door to automatically close. Maximum Capacity: 196.
Features:
- Meeting Room
- Projector & Screen, Full Sound System, Microphone
- Full Commercial kitchen, Deep Fryer, Oven, Stove, Cool Room
- Bar with bar fridges and ice machine
- Tables & chairs
- Bar tables and stools
- Cooling
- Heating
- Wheelchair Ramp
- Accessible toilets
- Free Guest Wi-Fi
Equipment:
- 12 x bar tables
- 32 x trestle tables
- 45 x bar stools
- 36 x cushioned chairs
- 70x plain black chairs
Amenities:
- Mens Bathroom - 2x toilets and 1x urinal
- Ladies Bathroom - 3x toilets
- 1 x Accessible bathroom
Clem Thompson Memorial Sports Pavilion - Ground Floor
Features:
- Home and Away change rooms
- Showers
- Kiosk
- Spectator toilets
- Accessible toilet
- Tablet use to control scoreboard { Additional Equipment Bonds Required }
- Umpire Room
- First Aid Room
- Free Guest Wi-Fi
- Defibrillator
Amenities:
- Mens Bathroom - 3x toilets and 2x urinals
- Ladies Bathroom - 3x toilets
- 1 x Accessible bathroom
- Change Room 1 - 4x showers and 4x toilets
- Change Room 2 - 4x showers and 4x toilets
Clem Thompson Memorial Oval
The Clem Thompson Memorial Oval and Pavilion was redeveloped in a partnership between the Shire of Ashburton, Royalties for Regions, Rio Tinto and the Department of Sport and Recreation. Located next to the Clem Thompson Sports Pavilion and Nature Park. Clem Thompson Oval is the home to AFL and Cricket in Tom Price. Maximum Capacity: 1000.
Features:
- AFL goals
- Rebound nets
- Cricket Pitch- Middle Oval
- Outdoor cricket net
- Score board
- Lighting towers
- Grandstand
- Cold filtered water
- Defibrillator
- Sporting facility
- BBQ area
- Nature playground
- Oval access
- Accessible parking area
Amenities:
- Spectator toilets
- Accessible toilet and disabled access
Clem Thompson Training Oval
Maximum Capacity - 500
Features:
- 2 x Lighting Towers {Each tower has 3x 2000W metal halide light fittings}
- Spectator toilets
- BBQ area
Minna Oval Canteen & Change Room - Area W
This oval is adjacent to the North Tom Price Primary School in Area W. The oval is a joint facility between the Education Department and the Shire of Ashburton. The oval has a cement path around the outside perimeter and the reserve is classed as an off leash dog exercise area. Maximum Capacity - 1000.
Facilities:
- AFL goals
- Cricket Pitch - Middle Oval
- Lighting towers
- Spectator toilets
- Cold filtered water
- Defibrillator
- Sporting facility
- BBQ area
- Oval access
- Accessible parking area
- Canteen
- Changerooms
Equipment:
- 2 x pie warmers
- 1 x microwave
Amenities:
- Mens Bathroom - 1x toilet and 1x trough
- Ladies Bathroom - 2x toilets
- Showers - 2x ladies and 2x mens
Tjiluna Oval
Tjiluna Oval is a smaller size oval and has a permanent safety fence around the diamond. These features make it particularly attractive for softball and baseball throughout the year. The lights are also on a timer system and are only turned on for bookings made through the Shire Reception Office. Maximum Capacity - 1000.
Diamond Club Room is permanently leased – Hire of Diamond Club can be arranged through lease holder.
Features:
- Softball diamond
- Rebound nets
- Lighting towers
- Spectator toilets
- Cold filtered water
- Defibrillator
- Sporting facility
- BBQ area
- Playground
- Oval access
- Accessible parking area
Amenities:
- Accessible toilet and disabled access
Basketball / Netball Courts
The Tom Price Basketball Courts are situated in Area W and consist of three full size courts. The courts are lined for both Netball and Basketball. The lights are on a timer system and will only be turned on for bookings made through the Council Office. Maximum Capacity: 500.
Features:
- 3 x Full sized courts
- Accessible parking area
- Accessible toilets
- Outdoor seating
- Cold filtered water
- Lighting towers
- Netball rings
- Basketball hoops
- Amenities via access of Civic Centre
Village Green Tom Price Town Centre
Village Green is the grassed area situated opposite the town mall shopping centre. it is used for community markets, festivals & mini fairs. Maximum Capacity: 500.
Features:
- Exeloo public toilets
- Cold filtered water
- BBQ area
- Splash pad playground
- Accessible parking area
Amenities:
- Accessible toilet and disabled access
Paraburdoo
Basketball / Netball Courts
The Paraburdoo Courts are situated on De Grey Road opposite the Paraburdoo Primary School and consist of three full size courts. The courts are lined for both Netball and Basketball. The lights are on a timer system and will only be turned on for bookings made through Shire Reception Office. Maximum Capacity - 500.
Features:
- 3 x full sized courts
- Accessible parking area
- Accessible toilet and disabled access
- Outdoor seating
- Cold filtered water
- Lighting towers
- Netball Hoops
- Basketball Hoops
Amenities: via access of Karingal toilets
- Mens Bathroom - 3x toilets and 2x urinals
- Ladies Bathroom - 4x toilets
- 1 x Disabled bathroom
- 1 x Children's toilet
Enclosed / Indoor Cricket Pitch
Maximum Capacity - 80
Features:
- Accessible parking area
- Outdoor seating
- Cold filtered water
- Lighting
- Electronic scoreboard
- Enclosed netting
Equipment:
- Tablet use to control scoreboard { Additional Equipment Bonds Required }
Amenities:
- Enclosed sporting facility
- Soccer and Cricket
Peter Sutherland Oval
Located next to the Paraburdoo Community HUB and Federation Park. Peter Sutherland is the home to AFL and Cricket in Paraburdoo. Maximum Capacity - 1000.
Features:
- AFL goals
- Rebound nets
- Cricket Pitch- Middle Oval
- Outdoor cricket net
- Score board
- 4 x lighting towers
- Spectator toilets
- Grandstand
- Cold filtered water
- Defibrillator
- Sporting facility
- BBQ area
- Playground
- Oval access
- Accessible parking area
Amenities:
- Accessible toilet and disabled access
- Mens Bathroom - 2x toilets and 2x urinals
- Ladies Bathroom - 3x toilets
- 1 x Disabled toilet
Judy Woodvine Oval
Located next to the Peter Sutherland Oval. Judy Woodvine Oval is designed to accommodate Softball, Baseball, Rugby & Soccer in Paraburdoo. Maximum Capacity - 500.
Features:
- Accessible parking area
- Accessible toilets including disabled.
- Sporting grounds for Soccer, Softball and Rugby
- Cold filtered water,
- Lighting towers
- Softball dug out
- Soccer and rugby goals
- Rebound nets
Amenities:
- Oval access
- Accessible toilet and disabled access
- Mens Bathroom - 2x toilets and 2x urinals
- Ladies Bathroom - 3x toilets
- 1 x Disabled toilet
Paraburdoo Sport, Recreation & Community Complex
Maximum Capacity - 296
Features:
- Accessible parking area
- Accessible toilet and disabled access
- Outdoor seating.
- Grandstand seating
- Filtered water
- Lighting
- Hot & cold filtered water
- First aid room
- Surround sound system
- Bluetooth connection
- Hearing loop
- Sporting facility
- Defibrillator
- Home and Away change rooms
- 3 Phase Power
Sport options but not limited to:
- Basketball
- Netball
- Soccer
- Badminton
- Volleyball
Amenities:
- Mens Bathroom - 4x toilets and 4x urinals
- Ladies Bathroom - 7x toilets
- 1 x Accessible bathroom
- Baby change
- First Aid room
Ashburton Community Hall
The Ashburton Hall has a stage area and an outdoor area with BBQ facilities and toilets. Inside the hall there are also kitchen facilities that are available for use. The hall is used by a number of different groups such as Hi Rollers (roller skating) and Community Church on a regular basis. It is also hired out for various functions such as the Paraburdoo Ball. Maximum Capacity - 400.
Features:
- Accessible parking area
- Accessible toilet and disabled access
- Outdoor seating.
- Filtered water
- Lighting
- Stage lighting
- BBQ area
- Dressing room
- Reverse cycle air conditioning
- Projector
- Council Approved Kitchen
- Whiteboard
- Meeting room
- Table’s & Chair’s
Equipment:
- 300 x chairs
- 25 x tables
- 2x urns
- 1 x commercial oven
Amenities:
- Mens Bathroom - 2x toilets and 2x urinals
- Ladies Bathroom - 7x toilets
- 1 x Disabled toilet
Lesser / Meeting Room - Ashburton Hall
This is situated inside the Ashburton Hall and has its own separate entrance and air conditioner. The room is used for smaller functions such as meetings and conferences. Maximum Capacity - 77.
Features:
- Accessible parking area
- Accessible toilet and disabled access
- Outdoor seating.
- Filtered Water
- Lighting
- BBQ area
- Reverse cycle air conditioning
- Projector
- Council Approved Kitchen
- Whiteboard
- Meeting room
- Table’s & Chair’s
Equipment:
- 300 x chairs
- 25 x tables Tables
- 2 x urns
- 1 x commercial oven
Amenities:
- Mens Bathroom - 2x toilets and 2x urinals
- Ladies Bathroom - 7x toilets
- 1 x Disabled toilet
Onslow
Multi-Purpose Complex
The Multi-Purpose Complex includes a full size sports gymnasium, basketball, indoor soccer, netball, badmington and volleyball courts. Bookings can be made via the Shire Office.
Multipurpose Courts
The impressive new Multipurpose Courts have been built in conjunction with BHP Billiton and the Pilbara Development Commission, and provide the Onslow community with two undercover courts and one open air court, quality night lighting, car parks, spectator viewing, scoreboards, umpire and scoring facilities. The undercover area will also provide a facility for many events that are often compromised due to weather and heat. Bookings can be made via the Shire Office.
Tennis Courts
The Onslow Sports Club manages the tennis courts and keys can be obtained from there. The lights are operated by a coin box. One of the courts is synthetic and the other is paved.
Pannawonica
Pannawonica Community Hall
The Pannawonica Community Hall can fit a capacity of 250 and is used by a number of different community groups and functions. Inside the hall there is a small sports court area and kitchen facilities, stereo sound system, tables and chairs for functions. Bookings can be made through the Town Office or via email to [email protected]
Mayu Maya Centre
The Mayu Maya Centre is an alcohol free venue and provides the following facilities for the community
- Internet Room – this room has 8 computers with internet capabilities with two being dedicated to Rio Tinto Corp only. Please be aware that Rio Tinto internet policies apply to all computers. No bookings required.
- Youth House – please contact Pannawonica Youth Group for further information
- Games rooms – this room has a pool table, table tennis, darts and a digital TV with Foxtel included. No bookings required.
- Cinema Room - This room provides residents the ability to watch their own movies with a cinema experience. The system has the capability to play DVD’s including BluRay as well as 3D and able to plug and play from laptops, USB’s and IPad. Bookings essential and can be made through the Town Office or via email to [email protected]
- Robe Meeting rooms – the rooms provide conference and meeting facilities for the community and business. There are two meeting rooms however they can be joined to cater up to 30 people. The installed media system allows any electronic equipment using VGA or HDMI cables to be utilized. Bookings essential and can be made through the Town Office or via email to [email protected]
Primary School Courts
Primary School courts are available to the general public after school hours only and no bookings are required. If use is required during school hours please contact the Primary school directly.
Yannarie Park Courts
Yannarie Park courts are located next to the skate park and available to the general public at all times. The lights are on a timer for night time only. No bookings required for general public use however all functions/events must be booked through the Town Office or via email to [email protected]
Squash Courts
Squash courts are located next to the Community Hall. Bookings must be made through the Town Office or via email to [email protected]